Sun Hill Junior School follows Hampshire County Council's policy on School Admissions. For their website please see the link: http://www3.hants.gov.uk/education/admissions.htm
For in-year admissions 2018-2019, please see the attached document below.
Sun Hill Junior School
Admission Policy 2018-2019
This policy will apply to all admissions from 1 September 2019, including in-year admissions. It will be used during 2018-19 for allocating places for September 2019 as part of the main
admission round for Year 3.
Outside the normal admissions round, the authority’s Fair Access protocol may be applied
alongside the policy to secure the admission of vulnerable pupils from specific groups.
Hampshire County Council is the admission authority for all community and voluntary controlled primary and secondary schools. The admission arrangements are determined by the County Council, after statutory consultations.
Summary of admission procedures for September 2018 to August 2019
The main round opens on Thursday 01 November 2018.
The national closing date is midnight on Tuesday 15 January 2019.
The national notification date is Tuesday 16 April 2019.
The Admissions Team will administer all main round offers after the
notification date for all schools, through to 31 August 2019. Schools
must not contact parents directly to offer main round September places.
Late applicants can apply online OR on a Late YEAR R
APPLICATION form (available on EDDIE for schools to download and
issue to parents).
The timeframes for consideration of late applications have changed.
Applications received after 15 January (National Closing date) and before
16 April (National Notification date for on-time applicants) will be
processed on 17 April. Applications received on or after 16 April will be
processed from 18 April.
Waiting lists will be established on 17 April 2019 (for oversubscribed
The published admission number (PAN) for Sun Hill Junior School for 2018-2019 is 66.
For the normal admission round, all on time preferences will be considered simultaneously and ranked in accordance with the admission criteria. If more than one school can offer a place, the parent’s highest stated available preference will be allocated.
If the school is oversubscribed, places will be offered in the following priority order. Places for applications received after the deadline will be allocated using the same criteria:
1. Looked after children or children who were previously looked after (see (i) in Definitions).
2. (For applicants in the normal admission round only) Children or families who have a
serious medical, physical or psychological condition which makes it essential that the child
attends Sun Hill Junior School rather than any other. (Appropriate medical or psychological
evidence must be provided in support.)
3. Children living in the catchment area of Sun Hill Junior School (see (ii) in Definitions) who
at the time of application have a sibling (see (iii) in Definitions) on the roll of the school or
linked infant school (Sun Hill Infant School) who will still be on roll at the time of admission.
[See 6 for additional children who may be considered under this criterion.]
4. Children living out of the catchment area of Sun Hill Junior School who were allocated a
place at a linked infant school in the normal admission round in a previous year because
the child was displaced (see (iv) in Definitions) from the catchment school for their
address, and they remain living in the catchment area.
5. Other children living in the catchment area of Sun Hill Junior School.
6. Children living out of the catchment area of Sun Hill Junior School who at the time of
application have a sibling (see (iii) in Definitions) on the roll of the school or linked infant
school who will still be on roll at the time of admission. [Where a sibling was allocated a
place at the school or linked infant school in the normal admission round in a previous
year because the child was displaced (see (iv) in Definitions) from the catchment school
for their address, the application will be considered under 3, above, subject to the siblings
still living in the catchment area. In future normal admissions rounds a younger sibling will
be considered to have been displaced where they were allocated a place at the school or
linked infant school under this criterion as a consequence of their elder sibling’s
displacement and they remain living in the catchment area].
7. Children living out of the catchment area of Sun Hill Junior School who at the time of
application are on the roll of Sun Hill Infant School.
8. Children of staff (see (v) in Definitions) living out of the catchment area of Sun Hill Junior
School who have, (1) been employed at the school for two or more years at the time at
which the application for admission to the school is made, or (2) have been recruited to fill
a vacant post for which there is a demonstrable skill shortage.
9. Other children living out of the catchment area of Sun Hill Junior School.
(i) This criterion provides priority for children who are (a) in the care of a local authority, or (b) being
provided with accommodation by a local authority in the exercise of their social services functions (see the definition in section 22(1) of the Children Act 1989). It can also be used for children who were previously looked after but immediately after being looked after became subject to an adoption order, child arrangements order, or special guardianship order. An adoption order is an order under section 46 of the Adoption and Children Act 2002 or section 12 of the Adoption Act 1976. Child arrangements orders are defined in section 8 of the Children Act 1989, as amended by section 12 of the Children and Families Act 2014. Child arrangements orders replace residence orders and any residence order in force prior to 22 April 2014 is deemed to be a child arrangements order. Section 14A of the Children Act 1989 defines a ‘special guardianship order’ as an order appointing one or more individuals to be a child’s special guardian (or special guardians).
(ii) The child’s permanent residence is where they live, normally including weekends and during school holidays as well as during the week, and should be used for the application. The permanent address of children who spend part of their week with one parent and part with the other, at different addresses, will be the address at which they spend most of their time.
(iii) ‘Sibling’ refers to brother or sister, half brother or half sister, adoptive brother or adoptive sister, foster brother or sister, step brother or step sister living as one family unit at the same address. It will also be applied to situations where a full, half or adopted brother or sister are living at separate addresses. Criteria 3 and 6 include children who at the time of application have a sibling for whom the offer of a place at the preferred school has been accepted, even if the sibling is not yet attending.
(iv) ‘Displaced’ refers to a child who was refused a place at the catchment school in the normal admissions round having named it in the application and was not offered a higher named preference school.
(v) ‘Staff’ includes all those on the payroll of the school. ‘Children of staff’ refers to situations where the staff member is the natural parent, the legal guardian or a resident step parent.
If the school is oversubscribed from within any of the above categories, straight line distance will be used to prioritise applications; applicants living nearer the school have priority. Distances will be measured from the Ordnance Survey home address point to the school reception using Hampshire County Council’s Geographic Information Systems (GIS). Distances to multiple dwellings will give priority to the ground floor over the first floor and so on. On individual floors, distances will be measured to the stairs leading to the communal entrance. Where two or more applicants are equidistant, random allocation will be used to allocate the place. An explanation of the random allocation procedure is available on the County website.
1. Pupils with a statement of special educational needs or an EHCP
The governors will admit any pupil whose final statement of special educational needs or
Education, Health & Care Plan (EHCP) names the school. Where possible such children will be admitted within the PAN.
2. Multiple births
Where a twin or child from a multiple birth is admitted to a school under this policy then any
further twin or child of the same multiple birth will be admitted, if the parents so wish, even though this may raise the number in the year group above the school’s PAN.
3. In-Year Fair Access placements by the local authority
The local authority must ensure that all pupils are placed in schools as quickly as possible. It may therefore sometimes be necessary for a pupil to be placed by the local authority, or a local placement panel acting on behalf of the authority, in a particular school even if there is a waiting list for admission. Such placements will be made in accordance with the provisions of the local authority’s In-Year Fair Access Protocol. The Protocol is based on legislation and government guidance.
4. School Closures
In the event of a school closure, pupils from the closing school may be given priority for any
school nominated as the receiving school. Specific arrangements will be determined by the Local Authority in accordance with the School Admissions Code and will be published at the time for the specific schools affected.
5. Waiting lists
When all available places have been allocated, waiting lists will be operated by schools on behalf of the local authority. Any places that become available will be allocated according to the criteria of the admission policy with no account being taken of the length of time on the waiting list or any priority order expressed as part of the main admission round. Fair Access admissions and school closure arrangements will take priority over the waiting list.
The waiting list will be reviewed and revised –
· each time a child is added to, or removed from, the waiting list;
· when a child’s changed circumstances affect their priority;
At the time of receiving an application decision from the County Council or a school, parents will be advised of the process for adding their child’s name to a school’s waiting list. Parents may keep their child’s name on the waiting list of as many schools as they wish.
The waiting list will be maintained until 31 August 2019, at which point all names will be removed.
Should parents wish their child to be considered for a place at the school in the following school year, they should complete and submit a fresh in-year application in the August preceding the new school year. Schools will send a decision letter within the first 10 days of the new term.
6. Admission of children outside their normal age group
Parents can seek places outside their normal age group. Decisions will be made on the basis of the circumstances of each case; parents may be offered a place in another year group at the school.
This policy takes account of all Equalities legislation, together with all relevant regulations and the School Admissions Code (published by the DfE in 2014).
Appeals Timetable 2018/2019